1. Scope of work
The binding scope should be defined through approved drawings, BOQ, specification schedules, inclusions, exclusions and written clarifications. Work not expressly included may be treated as a variation.
2. Client information and approvals
The client should provide accurate plot/site information, ownership or authority documents where relevant, design decisions and approvals needed for execution. Delayed approvals can affect procurement and programme.
3. Site conditions
Quotations may be revised where actual soil, access, groundwater, existing structures, utility conditions or other concealed site conditions materially differ from information available when pricing was prepared.
4. Materials and substitutions
Material brands, models and allowances should follow the approved specification. If an approved product is unavailable or discontinued, an equivalent substitution may be proposed for client approval, with any cost or timeline difference documented.
5. Programme and delays
Target dates are subject to timely site access, drawings, approvals, payments, material availability, statutory matters, weather, force majeure and other dependencies stated in the project agreement.
6. Variations
Client-requested additions, deletions or specification changes should be recorded through a written variation or revised quotation describing commercial and timeline impact before execution where practicable.
7. Payment milestones
Invoices and payment due dates should follow the agreed milestone schedule. EzyProcure may pause affected work or procurement where overdue payments materially prevent continued execution, subject to the project agreement and applicable law.
8. Quality and inspections
Quality checks should be performed against approved drawings, specifications and reasonable construction tolerances. Concealed work should be inspected at appropriate stages where the agreed quality plan requires it.
9. Statutory approvals
Responsibility for building approvals, authority fees, utility connections, NOCs, permits and consultant certifications must be stated in the final scope. They are not automatically included merely because a project is described as turnkey.
10. Handover and snagging
At substantial completion, the parties may prepare a snag list. Minor snag items that do not materially prevent intended use may be closed within an agreed period after handover.
11. Warranty / defect liability
Any defect-liability period, manufacturer warranty or workmanship warranty is governed by the final agreement and applicable product terms. Damage caused by misuse, third-party alteration, normal wear, lack of maintenance or events outside the agreed scope may be excluded.
12. Suspension, termination and disputes
Rights to suspend or terminate work, treatment of completed work and materials, notice periods and dispute resolution must follow the final project agreement and applicable law.